Posted 14 January 2016

Day to day advice for modern office environments

Written By : Marco Rosano Visit Marco's LinkedIn Profile

Stuart Gonsal founded Wolf in 2014. He presents extensively to industry groups and is on the Advisory Committee for Swinburne University’s Masters of Commerce (International Business).

The Wolf team put together a handful of advice for a modern office environment, everything we listed has proven to be extremely effective in our own offices. A modern office environment can be vastly different to a more traditional working space where things can be a bit more structured and less agile. Check out our top tips for making your space work for you. And remember, small changes have the potential to make huge differences.

Morning rituals

Figure out what works for you and make a habit of it. A recent article in Entrepreneur magazine said that “the world’s most successful business leaders have mastered routines to kick off their days”. Time is your most valuable asset, managing time and increasing productivity can only be beneficial to your success. Get up early, get into your routine, get moving and seize the day.

Be Organised – digitally

Project management software is not new. However, the functionality of the software available has reached epic highs. You can now use apps like Asana to help you stay on top of your work in progress for the week, month and year. Best of all, you can share progress and communicate with colleagues on relevant projects or tasks.

For a great deal of us, day to day work involves writing. You don’t need apps and tools to be a good writer, that being said, to be an organised and efficient writer some apps can help make you better and become indispensable. The Wolf team rely heavily on Evernote, using it for tasks such as note taking in client meetings, catching scope and UI/UX activity planning sessions.

Details Matter

It’s fair to say that this has happened to just about everyone; you write an email in a rush using a few unnecessary exclamation marks and drop a remark that you didn’t want everyone to see. Before you know it, the email has made its way to half the office, and everyone thinks your ‘totes’ unprofessional, don’t be that person.  Author everything you send in emails with good grammar and a level of professionalism.

Don’t ignore emails either, if you’re too busy communicate the fact that you are not able to respond in full. Your colleagues and particularly clients will definitely appreciate the acknowledgement.

Get a monitor stand

There just isn’t time for a pain in the neck desk situation. If you spend a lot of your working weeks at your desk, make it comfortable. You should be looking at your screen at eye level. If you haven’t got a monitor stand to ensure this, you should order one as soon as possible. In the meantime, you could use a couple of reams of printer paper.

Make an effort

Dressing to impress is not about being formal or corporate by any means. It’s about taking pride in the way that you present yourself. If chinos and cool sneaks are your office vibe, roll with it (make sure they are clean and ironed though). At any given moment if a senior manager or potential client were to walk through the door, you should be ready to take the meeting or make a presentation.

Headphones – get a pair

There’s a lot happening in a modern office environment, and when it comes time to concentrate on the nitty gritty it can be difficult. There’s often several client meetings, skype chat, incoming calls and just general noise (especially if you are in an open plan office). Have a pair of decent headphone with you at all times so you can get into the zone no matter what’s happening around you, it works for us.

Naming conventions

Whatever the office rule is for document naming conventions, try to use it. Make it easy for everyone (this includes you) to find the information they need to get the job done. Don’t have an office rule? Why not make one and help everybody.

Embrace new

In a modern office environment, there can be new upgrades, updates, patches, products, functionality, aggregators and platforms introduced daily. Try not to become too attached to specific software etc. it will only hold you back if you can’t adapt.  There are plenty of short courses and online introduction tutorials available for most things today if need initial guidance.

Never stop learning

Find out about new ways that people in your industry are doing business and keep learning. Not sure how? Take a short course, try joining a group on LinkedIn, follow popular blogs and read specialised publications. You may even find you have something to share with your industry. Here’s a few interesting and informative short courses we like:

 

 

 

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